Destination Reunions — Free Planning Tool
How much will your
reunion cost?
Enter your group details below. Hotel costs are calculated by room — a family of four pays the same as a couple in the same room. Vacation rental costs split by true occupancy. Everything else splits by total headcount.
Group basics
Adults drive hotel room counts (up to 4 per room). Kids share rooms at no extra cost. For vacation rentals and all other categories, everyone including kids counts toward the total.
Lodging — enable what your group is using
Most groups use one accommodation type. Larger reunions sometimes split — enable both if that’s your situation.
Hotel rooms
Charged per room — kids share without adding cost
Formula: Rooms = adults ÷ max per room, rounded up. Kids share existing rooms at no extra charge. Note: Hotel taxes, resort fees & convenience fees typically add 15–30% on top of the nightly rate — always confirm with the property.
Vacation rentals
Flat nightly rate — kids count toward occupancy and cost share
Property name / descriptionRate / night ($)Occupants
Formula: Each family’s rental share is proportional to their total people (adults + kids) relative to all rental occupants.
Meals
Meals budgetRestaurants, catering, groceries — for everyone including kids
$/ person / day
Per person per day — click to switch to flat total
Groups cooking at a vacation rental spend significantly less per day than groups eating out every meal.
Activities & experiences
Activities budgetAttractions, tours, events — most venues charge adult rates for kids 10+
$/ person / day
Per person per day — click to switch to flat total
Transportation
Transport costShuttles, charter buses, group rental vehicles
$total flat cost
Total flat cost — click to switch to per person
Miscellaneous
MiscellaneousDecorations, gratuities, supplies, prizes, printing, memory books
$total flat cost
Total flat cost — click to switch to per person
Estimated total cost
$0
for 25 attendees over 3 nights
$0
Per person (total trip)
$0
Per person · per night
Where the money goes
Split by family group
Hotel costs split by adults only — kids share rooms without adding cost. All other costs split by total headcount (adults + kids).
Family / group nameAdultsKidsAmount owed
✓ Copied to clipboard — paste into an email or group chat.